1919 - Executive Assistant

📌 Position: Executive Assistant (Finance Focus)

Location: Remote from LATAM

Contract Type: Full-time vendor (via Inallmedia.com)

Time Zone Alignment: GMT / BST (UK Time Zone)

🧭 About Inallmedia.com

Inallmedia.com is a global technology and design firm focused on building impactful digital solutions through remote, distributed teams across LATAM. We partner with international clients across industries, providing long-term technical expertise, product innovation, and team augmentation.

🚀 Project Overview

You will join a high-stakes financial operations project for a prominent UK-based entity. As a key support pillar for the Finance Director, your role bridges the gap between executive strategy and operational execution. You will be responsible for maintaining the financial health of both personal and corporate accounts, ensuring seamless coordination with UK-based stakeholders, banks, and accountants. This is a high-trust position requiring a blend of financial literacy, discretion, and the ability to navigate the complexities of international finance within a fast-paced environment.

🔍 Key Responsibilities

• Financial Oversight: Own the day-to-day tracking of personal and company finances, including expense management, payment processing, and cash flow monitoring.
• Record Keeping: Maintain meticulous organization of financial data across spreadsheets and specialized accounting tools to ensure 100% data integrity.
• Stakeholder Management: Act as the primary point of contact for UK accountants, banking institutions, and external financial partners.
• Operational Support: Execute invoicing, bank reconciliations, and basic financial reporting to keep leadership informed.
• Compliance & Deadlines: Proactively manage payment schedules, filing deadlines, and regulatory requirements to ensure zero slippage.
• Process Optimization: Design and implement lightweight, scalable processes to improve the efficiency of financial operations.
• Risk Mitigation: Identify and flag inconsistencies or financial risks proactively, providing solutions rather than just reporting problems.

💡 Must-Have Skills

• Financial Literacy: Solid understanding of basic accounting concepts and comfort working extensively with numbers.
• Advanced Organization: High attention to detail and a proven track record of managing multiple priorities without oversight.
• Tool Proficiency: Expert-level command of Excel/Google Sheets; experience with digital accounting ecosystems.
• Ownership Mentality: A "startup mindset" characterized by being hands-on, proactive, and solution-oriented.
• Remote Expertise: Experience working effectively in 100% remote environments with distributed teams.
• Fluent English: Exceptional verbal and written communication skills for daily interaction with UK stakeholders.

🌟 Nice-to-Have Skills

• Accounting Software: Hands-on experience with Xero or QuickBooks.
• International Exposure: Prior experience supporting UK entities or working within international finance frameworks.
• Executive Support: Experience directly assisting a Finance Director or C-suite executive.

🌐 Time Zone & Collaboration

The role requires strict alignment with the UK Time Zone (GMT/BST). Candidates must be available to work during UK business hours to ensure real-time collaboration with the Finance Director and UK-based partners.

💬 Language

All interviews, documentation, and daily communication will be conducted exclusively in English.

Note: This contract is managed through Inallmedia.com. We provide the platform and infrastructure for LATAM’s top talent to work with global leaders.