Specialist III, Administrative Support

Job Summary:

This role is responsible for providing senior-level clerical, administrative, and project support to senior leadership. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements*
⦁ Performs senior-level administrative and technical functions for the unit
⦁ Makes technical decisions by applying policies, regulations, and protocol
⦁ Organizes unit events
⦁ Manages external stakeholders
⦁ Performs high-level, unit-specific tasks
⦁ Involved with Budget and Grant Management
⦁ Schedules appointments and maintains calendars
⦁ Prepares and creates memos, emails, invoices, etc.
⦁ Performs assigned duties

Service Excellence
⦁ Participates on behalf of the College in external community organizations and associations
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
⦁ Supports the mission, values, goals, and principles of the College

Supervision
Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

⦁ Associate's degree or 60 college hours and three (3) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications:

⦁ At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements
⦁ At least one (1) year's working experience using an enterprise resource planning, purchasing, financial, student information, or electronic workflow system
⦁ At least one (1) year's working experience providing administrative support to a dean, director, executive, or other senior-level leader in a college or university setting
⦁ At least one (1) year's working experience using an electronic workflow, project-management, document-management, records-management, or digital data-collection system, such as Smartsheet, Laserfiche, Microsoft Forms, Microsoft Power Automate, Microsoft SharePoint, or a comparable platform
⦁ At least one (1) year's working experience supporting with the gathering, analyzing, and synthesizing qualitative and quantitative information from multiple departments to prepare executive-level reports

Knowledge, Skills and Abilities:

⦁ Skilled in excellent customer service and interpersonal relationships
⦁ Ability to work effectively in a collaborative environment
⦁ Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
⦁ Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.