Overview

The Contracts Administrator/Paralegal will play a critical role in managing the Company’s contractual agreements and supporting the legal team. This position requires a detail-oriented professional adept at managing contracts through their life cycle and assisting with managing the company’s contract management system and related legal tools and systems. The ideal candidate would be based in the Central and East Coast time zones. 

Responsibilities

Contract Management:

• • Assist the legal team in successfully administering and overseeing the lifecycle of contracts using our contract management system.
  • Collecting all existing company agreements and uploading them into our contract management system including extracting important data and information to be used for reporting.
  • Monitor contract deadlines, renewals, and obligations, within the contract management system and provide timely notifications to relevant stakeholders.
  • Maintain accurate and up-to-date contract records and documentation.

Corporate Governance Support:

• • Assist the legal team with Corporate entity governance and maintenance, including, entity formation, annual filings and maintaining the company’s corporate record books.

Legal/Compliance Support:

• • Provide general administrative and paralegal support for the internal legal and compliance departments.
  • Liaise with other internal Company departments and external counsel.
  • Assist the legal team in developing and updating standard contract templates and company policies.
  • Assisting with maintaining the company’s IP maintenance, including reviewing the company’s trademark renewals and assisting the attorneys with renewals and filings;
  • Assisting with creating, implementing, tracking and auditing company compliance trainings;
  • Assisting with managing legal invoices and sending subpoenas to outside counsel; and
  • Assisting the legal team in other related areas of need.

Qualifications

Qualifications

• Paralegal certification required.
• 2+ years of professional paralegal experience in house for a legal department at a company;
• Experience in contract management, including overseeing a CMS required; and
• Corporate entity maintenance experience preferred.

Skills And Abilities

• Excellent communication skills with internal and external customers;
• Excellent organizational and time management skills with ability to prioritize and manage multiple projects and deadlines;
• Self-assured and confident in a variety of settings;
• Demonstrated ability to handle long-term and/or complex legal projects with significant financial or other business impact; and
• Strong business acumen as well as superior analytical and writing skills.
• Occasional travel may be required (no more than 10% per year)

Education:

• Minimum Paralegal certificate or equivalent work experience required

Physical Requirements:

• Position involves sitting long periods, standing, manual dexterity, stooping, bending and minimal lifting

EEO

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