Virtual Assistant – Business Manager

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timePosted a month ago location United States salarySalary undisclosed

Job Description

Virtual Assistant/Business Manager 40 hrs/week

  • Please Note: This job is being posted on behalf of Intechnic
  • ( by Profit Factory
  • ( Please do not contact Intechnic directly.

Profit Factory is a company which works with entrepreneurs to match them to assistants.

Intechnic ( is a leading US agency that is known for solving the most complex user experience challenges. For over 20 years, they have been helping global customer-focused companies and organizations improve UX of websites to increase conversions, sales, and engagement by over 30%.

We’re looking for a virtual assistant who can take on day-to-day tasks that free up time for the CEO, while also assisting in running the business. You’ll need to be someone who is proactive, detailed, a quick learner and a hard worker. This assistant must be very comfortable and efficient in working independently.

Your responsibilities will include:

  • Scheduling meetings/calendar management
  • Managing communications with clients and vendors
  • Screening and answering inbound communications (e-mail and calls)
  • Proofreading and editing various articles (published online) and reports (deliverables to clients) in various formats, including MS Word, PowerPoint, etc.
  • Conducting research and analysis of findings: market research, competitor research, customer interviews, etc.
  • Staying on top of and assisting with miscellaneous functions of running the business

The qualified team member is someone who:

  • has VERY strong organizational skills and IMPECCABLE attention to detail.
  • is an excellent communicator, both verbally and written.
  • has exceptional proofreading and editing skills.
  • performs well in a fast-paced environment and works well under pressure.
  • can be fully committed and take full ownership of every project and see it through.
  • must be available to genuinely commit to the position for at least 3 years, although we hope you’ll stay longer!

You’ll need to be proficient with these tools:

  • MS Word, Excel, PowerPoint, and Outlook (Expert)
  • Click Up, or other similar project management tools
  • HubSpot
  • Process Street, or other similar workflow software

Other details about the job

  • This is a W2 employee position.
  • Benefits include medical insurance, PTO, and paid holidays.
  • You must have at least five years of executive administrative assistant experience and experience in a remote environment.
  • The position 40 hrs/week.
  • Preferred hours are Monday – Friday 9 am – 6 pm CDT, some flexibility may exist depending on time zone.
  • Weekend and evening hours are not required, but in the case of an emergency or a tight deadline they may be necessary.
  • The starting pay rate for this position is $22/hr
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: [email protected] (Please do not contact Intechnic directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state) and I’m interested in Intechnic’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience working remotely. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools: Office 360, project management tools (Click Up, Asana, etc), and workflow software (Process Street). (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience with editing and proofreading articles and presentations in various formats, including MS Word, PowerPoint, etc. (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday – Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume. Thanks!