Virtual Assistant - 15658896663

 Published 12 days ago
    
 Philippines
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LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!

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Position: Virtual Assistant 

Working Hours: M-F, align 8 working hours closely with Brisbane Time, QLD, Australia

Salary Range: $900-1,000 (depends on candidate's expertise)

About the company: 

A conglomerate holding company.

About the job:

We are seeking a highly organised and proactive Virtual Assistant to support a busy entrepreneur managing multiple companies across different industries including a holding company, business services, childcare, and real estate. The successful candidate will handle a variety of administrative and bookkeeping tasks, manage communications, and help streamline operations across all platforms such as Asana, Trello, Google Workspace, and Xero.

 

Duties and Responsibilities:

  • Email Management:
    • Sort and organise emails to prioritise important communications.
    • Draft and send responses, escalating important messages when necessary.
  • Document Management:
    • Create, edit, and manage documents related to business operations.
    • Maintain an organised file system on Google Drive specific to each company and functional area.
  • Financial Management:
    • Handle all bookkeeping tasks including invoicing, tracking expenses, and financial reporting in Xero.
  • Meeting and Communications Support:
    • Attend meetings virtually when required.
    • Manage meeting notes, edit minutes, and ensure follow-up actions are entered into project management tools like Asana or potentially Smartsuite/ClickUp.
  • Calendar and Scheduling:
    • Manage and organise calendars to schedule meetings, appointments, and reminders.
  • Customer and Internal Communication:
    • Serve as the first point of contact for incoming calls from brokers, acquisitions inquiries, and internal staff communications.
  • General Administrative Support:
    • Assist with various administrative tasks such as data entry, travel bookings, and managing schedules.

Requirements

Qualifications:

  • 1-3 years of proven experience as a Virtual Assistant or similar role
  • Familiarity with online tools such as Asana, Trello, Google Workspace, and Xero
  • Excellent communication and organisational skills
  • Ability to manage multiple tasks and efficiently prioritise workload
  • High degree of discretion dealing with confidential information
  • Fluent in English; additional language skills are a plus

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