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At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

We are looking for TMF Lead to join our A-team (hybrid*). As a TMF Lead at Allucent, you are responsible for coordinating the management of trial master files (TMF) for trials at Allucent. This position controls and monitors the activities of the trial team to create, maintain and return to the Sponsor an inspection ready TMF for all assigned studies.

In this role your key tasks will include:

  • Collects trial specific requirements to ensure the correct set up of the TMF and creation of the study specific TMF plan.
  • Works with TMF Specialists to ensure document metadata entry accurately reflects trial specific requirements and is entered in a consistent manner.
  • Ensures that Essential Document Lists are regularly updated by the study team allowing the completeness of the TMF to be accurately assessed.
  • Oversees TMF document flow in ensure that documents are uploaded within required timelines.
  • Responsible for developing cross-functional relationships with internal and external stakeholders to ensure the successful management of the TMF.
  • Provides regular status reports to project manager and sponsor regarding the status of the TMF.
  • Conducts periodic quality reviews of study documents to identify missing documents or poor-quality documents.  Where necessary liaises with the document owner to ensure that all findings are addressed in a timely manner.
  • Supports audits and inspections to ensure that auditors have access to the TMF, and queries are answered in a timely manner.
  • Manages TMF to agreed budget and if necessary, discusses out of scope work with the project manager.
  • Supports all Allucent staff, by giving feedback and training to effectively assess document quality and manage the TMF.
  • Drive completeness, quality and timeliness of TMF content for all assigned studies until close out. 
  • Draft and contribute as Subject Matter Expert (SME) in the field of TMF lead activities to the evaluation/improvement of processes and procedures within the Quality Management System
  • Assure good communication and relationships with (future) clients.
  • Contribute and take part in client evaluations, visits and bid defenses.
  • Contribute to other areas of business as required.


To be successful you will possess:

  • Life science, healthcare and/or business degree
  • Minimum 5 years of relevant experience filing documents in the TMF and managing the quality of the TMF.
  • Minimum 5 years of experience in drug development and/or clinical research
  • Good knowledge of GxP, GDPR/HIPAA and applicable (local) regulatory requirements
  • Excellent working knowledge of clinical trial documentation and TMF procedures including the DIA Reference Model
  • Good understanding of study documentation and accurate filing acquired from working within TMF groups or other functional areas within CROs or sponsor companies.
  • Thorough understanding of good document practice and ALCOA+ standards.
  • Good analytical skills to understand metrics and identify trends in system reports.
  •  Strong written and verbal communication skills including good command of English language.
  • Representative, outgoing and client focused.
  • Ability to work in a fast-paced challenging environment of a growing company.
  • Administrative excellence. 
  • Proficiency with various computer applications such as Word, Excel, and PowerPoint required.
  • Effective at problem solving, strategic thinking and conflict resolution.
  • Strong presentation and networking capabilities


Benefits of working at Allucent include:

  • Comprehensive benefits package per location
  • Competitive salaries per location
  • Departmental Study/Training Budget for furthering professional development
  • Flexible Working hours (within reason)
  • Opportunity for remote/hybrid* working depending on location
  • Leadership and mentoring opportunities
  • Participation in our enriching Buddy Program as a new or existing employee
  • Internal growth opportunities and career progression
  • Financially rewarding internal employee referral program
  • Access to online soft-skills and technical training via GoodHabitz and internal platforms
  • Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects
  • Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees


*Our hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.

“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.”

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