Temporary Legal Assistant for Top Firm - Remote

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Posted 10 days ago United States Salary undisclosed
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Job Description

Our client is a top UK based law firm with offices internationally. The firm specializes in transport, infrastructure, energy, trade, and insurance. The Firm's Atlanta office is seeking a Legal Assistant (potentially permanent for the right candidate) on a temporary basis to support the team.

Responsibilities Include
· Provide administrative support to Partner and team of litigation associates
· File briefs and other documents with various federal, state, and appellate court
· Preparing shell documents (pleadings, discovery, motions, correspondence)
· Proofreading, formatting, and finalizing all outgoing documents (including TOA and TOC)
· Preparing document production (encrypting media, drafting transmittal letters, logging Bates numbers)
· Preparing exhibits for depositions and trials
· Preparing notebooks of documents for attorney use, sometimes in collaboration with a paralegal
· Run conflicts checks for new client matters using InTapp Open
· Convert documents to pdf, edit pdfs, and combine/delete pages of pdfs using Nuance
· Maintain electronic files for client matters
· Oversee arrangements for in-house and external depositions, including booking court reporters
· Set up conference calls and arrange meetings, including sending calendar invitations
· Liaise with IT to set up video conferencing for scheduled meetings
· Assist with ad hoc projects as necessary
· Search matter files on FileSite for documents and information
· Open incoming mail, review, and handle
· Run data reports from Elite 3E
· Calendar deadlines
· Prepare and process expense reports for office, attorneys, and business development department
· Prepare and process business credit card expense reports
· Liaise between attorneys and the firm's broader support staff to resolve specific issues or queries
· Liaise with, and point of contact for, Accounts Payable, Accounts Receivable, Billing, and Human Resources on various matters
· Filing and organization of paper files, which includes preparing paper files to be sent offsite to records department


· At least 5 years of litigation experience in a law firm setting
· B.A./B.S. degree preferred
· Superior organizational and communication skills
· Strong attention to detail
· Impressive command of grammar and punctuation
· Ability to interact with clients and all levels of employees within the firm
· State and Federal E-filing experience a must
· Litigation experience a must
· Trial experience a plus
· Relativity experience a plus
· Advanced user of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat/Nuance
· Familiarity with FileSite, iManage, or equivalent document management system
· Performs well under pressure