Senior Payroll Accountant (Remote Work Option)

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Posted 4 days ago United States Salary undisclosed
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Job Description

About NMS

Built on a culture of safety and integrity, NMS delivers award-winning, integrated support services to a variety of clients in food service, facilities management, camp services, security and hotel management in Alaska and the continental U.S. We are proud to serve not only our original oilfield clients, but also clients from federal, state and local governments, corporate facilities, healthcare institutions, schools and universities, manufacturing centers, and the transportation and telecommunications industry. Our clients have peace of mind knowing we are committed to delivering best-in-class service, and we bring creativity, technology and experience to every project. Our mission is to provide management and support services at a level of quality, value, safety and expertise beyond our clients' expectations. At NMS, we expect our employees to fulfill that mission in every aspect of their work.


This position is primarily responsible for managing the payroll compliance process. Works closely with personnel at all levels to facilitate the payroll process to ensure that employee wages are paid in compliance with all Federal and State tax regulations and that benefit deductions and contributions are accurate and timely. Ensures that confidential employee information is properly protected. Must be "hands-on" with respect to completion of assigned tasks. Attention to detail, strong problem solving, analytical and communication skills are critical for this position. Reports to the Payroll Director. The positions is eligible for remote work, occasional office visits may be necessary.

Essential Duties and Responsibilities

Maintains confidentiality of all payroll-related information.

Responsible for the reconciliation and accuracy of one or more accounts within a complex accounting system.

May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors.

Prepares various accounting papers, schedules, exhibits, and summaries.

Researches and advises payroll staff concerning the accounting treatment of complex tax and benefit transactions.

Assists other Accounting staff with the reconciliation of payroll liability accounts as necessary.

Ensures that Federal and State monthly, quarterly, and annual payroll reports are filed accurately and on time.

Aids the Payroll staff in calculating accurate wages and depositing the amounts in employees' bank accounts or issuing checks.

Abides by established policies and procedures and ensures that the calculation of earnings, benefits, and pre- and post-tax deductions are accurate and comply with Federal, State, and local laws, as well as employee contracts.

Provides Payroll-related reports as necessary.

This position has supervisor responsibilities.

Other duties that are pertinent to the department or unit's success also may be assigned by the Payroll Director.


Minimum Requirements

High School Diploma or GED equivalent required.

Bachelor's degree in Accounting or related field.

Certified Payroll Professional designation required.

Thorough knowledge and understanding of local, state and federal laws and regulations related to the payroll process.

Minimum 2 years payroll tax reconciliation experience.

Strong organizational and time management skills.

Strong communication skills and the ability to interface effectively with all levels of management.

Advanced skillset with the Microsoft Office suite of products (primarily Excel, Word and Outlook).

Requires a valid Driver's License and an acceptable driving record for the past three (3) years to be eligible under NMS' vehicle insurance policy.


Experience with Deltek Costpoint.

Experience with ADP Smartcompliance tax filing.

**COVID-19 Vaccine Requirement: The Company complies with all applicable federal, state, local and contract regulations and requirements. This includes, but is not limited to, compliance with any or all of the following that may be in effect: COVID-19 vaccination and/or weekly testing requirements, contract requirements, OSHA's Emergency Temporary Standard, CMS rule, and Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. Should any of these requirements or regulations be in effect at time of hire, you will be required to provide your COVID-19 vaccine status, and acceptable proof of COVID-19 vaccine or submit to weekly testing, depending on the regulation and/or policy applicable to your work location. **

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside

Noise level: Quiet

Description of environment: Standard office environment - option to work remote in employees home.

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: None


NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Required Language

Equal Opportunity Employer/Shareholder Preference

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.

It is NMS policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.

Accommodation Request

If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.

To request an accommodation by telephone, contact us at: 1-

To request an accommodation by email, contact us at