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About Us

FreedUp is a small startup from Austin, TX - you'll work directly with our founders, Aaron Hayslip and Scott Frazier. Feel free to reach out to us and say hi on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs. 

In this role, we are seeking a highly experienced, motivated and organized individual to join our team as a Senior Executive Assistant (EA). As a Senior EA at FreedUp, you will have the opportunity to work closely with senior executives in a fast-paced and dynamic environment. Your role will involve working directly with our CEO, providing executive support to other EAs and helping build more effective internal systems and processes. This is a fantastic opportunity for an experienced EA who wants to step into a more senior level, leadership role with exceptional administrative skills to make a significant impact and grow within a successful and innovative company.

Schedule

  • Monday - Friday 8am-5pm CST / 9pm -6am PHT

Pay Range

  • $1200-$1800 / monthly

Duties and Responsibilities

  • Work directly with CEO to handle organizational needs 
  • Provide leadership and coaching to other administrative staff 
  • Help build Personal Operating Systems for FreedUp clients 
  • Triage CEOs email inbox and respond to emails on the Executive's behalf
  • Manage complex calendars, including scheduling and coordinating meetings and appointments
  • Coordinate travel arrangements, including flights, accommodations, and transportation
  • Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
  • Prepare, proofread, and edit presentations, reports, and other documents
  • Handle confidential and sensitive information with the utmost discretion and professionalism
  • Conduct research and gather information to assist in decision-making and problem-solving
  • Serve as a liaison between senior executives, employees, and external stakeholders

Requirements

Qualifications:

  • Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
  • Bachelor's degree in Business Administration, Communications, or related field. Master’s degree preferred. 
  • A proven track record of supporting executives in a virtual setting is required
  • C2 level proficiency in English, both written and spoken

Skills:

  • Leadership and team management 
  • Excellent verbal and written communication skills.
  • Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
  • Strong organizational and time-management abilities
  • Ability to multitask and prioritize tasks effectively 
  • Ability to work independently and collaboratively in a team-oriented environment
  • Attention to detail and problem-solving skills.
  • High level of professionalism and discretion.

Technical Requirements:

  • Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
  • A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
  • Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
  • A noise-canceling headset with a microphone for clear communication.

Benefits

  • International experience
  • Health Insurance Reimbursement
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Performance Bonus 
  • PTO 

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