URGENT: Scheduling Assistant (native English accent and scheduling/staffing experience is required)

Application Deadline: 28 June 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $6.00 / hour

Description

• Manage calendars for internal members and property managers
• Schedule meetings, maintenance visits, and inspections
• Coordinate changes and notify stakeholders of updates
• Communicate with property managers to ensure smooth daily operations
• Support with task tracking, follow-ups, and basic reporting
• Address tenant concerns or questions when directed
• Respond to emails and inquiries promptly and professionally
• Provide updates and information to clients or tenants as needed
• Handle conflict or escalations with calm, clear communication
• Update records, maintain digital files, and assist with internal documentation
• Perform light data entry and follow established procedures
• Provide ad-hoc administrative assistance to support team operations

Hard Requirements:

• Native English speaker is required
• Confident, clear, and professional in verbal and written communication
• 2+ years in a virtual assistant, administrative, or scheduling role
• Experience supporting property management teams is a plus
• Background in customer service or client relations is highly valued
• Willing to adjust schedule to cover for teammates (PTO, sick days, etc.)
• Proactive, dependable, and committed to the role
• Ability to work independently while staying aligned with team goals

Schedule:

• Should be available to work on weekends
• Should be open to work from 6AM to 9PM Eastern Standard Time

Offer and Benefits:

• $5-$6USD/hour
• HMO coverage after 1 year of employment.