Extenteam is currently looking for a Remote Bookkeeper/Accountant to join our growing organization and undertake the following tasks:
As a Bookkeeper, you will play a crucial role in managing financial transactions, ensuring accurate record-keeping, and supporting the overall operational efficiency of our vacation rental business. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the
ability to thrive in a fast-paced environment.
Key Responsibilities:
1. Financial Transactions:
- Process weekly exit cleaning bills into Quickbooks and send reports to cleaners
- Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners
- Export work orders from Streamline operations software to process maintenance payments and add to property management software
- Process weekly work order transactions into QuickBooks and send reports to maintenance personnel
- Monitor input into QuickBooks for account and property accuracy
- Process weekly arrival inspection transactions into QuickBooks
- Bookkeeping tasks include entering receipts & invoices, creating & entering bills into QuickBooks, filing & organizing hard copy and digital files into Google Drive, and sending payments via QuickBooks online
- Reconcile bank statements and ensure accuracy in financial records.
2. Operational Support:
- Work closely with property managers, reservationists, and other operational teams to gather financial data and ensure consistency in reporting
- Provide financial insights to support operational decision-making
3. Vendor and Contractor Relations:
- Manage vendor and contractor payments, ensuring timely and accurate processing
- Maintain positive relationships with vendors and negotiate favorable terms when applicable
- Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking
- Aiding in fixing any billing or payment issues that arise with vendors
- Monitor the email for receipts from internal personnel
- Monitor pushed work orders from Streamline operations software in property management software to be closed/charged to appropriate accounts
- Bill owners for items purchased from in-house inventory
- Assist in processing month-end financial statements for property owners
- Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area
4. Compliance and Documentation:
- Ensure compliance with accounting principles, industry regulations, and internal policies
- Maintain organized and complete financial documentation for audits or reviews
5. Software Utilization:
- Utilize accounting software and property management systems to streamline financial processes
- Collaborate with IT or system administrators to optimize software functionalities
Other tasks as needed
Requirements
Foundational Requirements:
- Proficiency in accounting software (QuickBooks)
- Proven experience as a bookkeeper, preferably in the vacation rental or hospitality industry
- Streamline PMS experience preferred
- Excellent written and verbal English skills. No exceptions. This position will be communicating via all mediums. 5 of 5 on our assessments
- Strong understanding of financial principles and practices
- Excellent organizational and multitasking skills
- Attention to detail and accuracy in financial record-keeping
- Effective communication skills for collaboration with cross-functional teams
- Problem solving skills
- Ability to work independently
- Critical thinker
- Tech Savvy – Can learn technology and software quickly
Nice to haves:
- Vacation rental industry experience
- Common knowledge of the VR/STR industry
- Streamline PMS experience preferred
TECHNICAL REQUIREMENTS:
- Internet speed minimum 30mbps
- i5 8th Gen or higher
- Windows 10 / MacOS Catalina or higher
- Minimum of 8 GB RAM
- Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
- Back-ups in case of power or internet provider interruptions
- Good headset and webcam (preferably noise-canceling headset)
Benefits
WHO WE ARE:
EXTENTEAM is the #1 trusted outsourcer for property management professionals operating short-term rentals, vacation homes, multifamily communities, and boutique hotel properties.
WHAT WE DO
We support over a hundred different property management brands throughout the United States. Our virtual team members work exclusively to supercharge guest services, reservations, marketing, bookkeeping, IT support, and other core business functions.
OUR CORE VALUES:
- MISSION ACCOMPLISHED: We Work Smart & Get Stuff Done.
- OWN YOUR STUFF: We Own Our Stuff.
- WALK THE TALK: We Do What We Say We'll do.
- INTO THE WILD: We are Explorers.
- WORD AS BOND: Just Say It.
- ABOVE AND BEYOND: We Live Extenteam.
WHAT WE OFFER:
We offer our team members targeted development opportunities, both on a professional and personal level. We also offer:
- Competitive Salary
- Holiday Reward equivalent to 13th-month pay
- HMO
- Life Event Bonuses
- Preventive Mental Health Benefit