Project Manager (Project Position)

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

Job Summary: Provides advanced technical, analytical, and strategic guidance for information technology (IT) projects. Manages vendor workflow and deliverables for complex initiatives and facilitates project status communication to stakeholders to support IT developments necessary for mission-related functions. This position will provide project management, coordination, governance, and oversight in support of the Enterprise Document Management System (EDMS) project and the EAP Acceleration Program, partnering with IT, EAP, vendors, and business stakeholders to ensure successful delivery of project objectives, timelines, deliverables, and outcomes.

This is a project-funded position with an anticipated end date of June 30, 2028.

Key Job Responsibilities:

• Drafts and delivers project status communications and reports

• Serves as a main point of contact for clients in the development and implementation of multi-unit, moderately complex projects

• Works actively to foster a respectful, inclusive and safe team environment 

• Collaborate with cross-functional stakeholders to align project goals with broader organizational priorities and requirements.

• Provides advanced technical and analytical guidance to project teams. Identifies and estimates tasks, applies established project management, process improvement, and budget and cost analysis methodologies to identify obstacles and drive project completion

• Schedules and facilitates communication for the integration of vendor workflow and tracks and reviews vendor deliverables for moderately complex, multi-unit projects

Department:

Workday and Enterprise Solutions Team (WEST)

Compensation:

Well qualified applicants can expect to earn between $115,401 - $140,831, with final salary based on experience and qualifications.

In addition to salary, this position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

• Proven track record of leading successful multi-unit, complex projects, preferably in a higher education or public sector environment.

• Advanced proficiency in project management methodologies, including Agile, Waterfall, and hybrid approaches.
• Expertise in risk management, resource allocation, and stakeholder communication.
• Experience with project management tools such as Smartsheet, Jira, or Microsoft Project.

• Demonstrated ability to lead diverse, cross-functional teams and build strong relationships with stakeholders at all organizational levels.
• Demonstrated ability to work effectively within complex stakeholder environments that include multiple business units, technical teams, and governance groups, often with evolving requirements, competing priorities, and shared decision-making responsibilities.
• Excellent facilitation and negotiation skills, with a proven ability to resolve conflicts and build consensus.

• Strong problem-solving skills with the ability to anticipate challenges, evaluate alternatives, and implement effective solutions.

• Experience facilitating discussions and driving alignment among diverse stakeholder groups, ranging from detailed technical teams to executive leadership, while navigating ambiguity and influencing outcomes when ownership and decision authority are not clearly defined.
• Ability to translate technical and operational details into clear, actionable updates and visualization aids for non-technical audiences.
• Proven ability to balance strategic objectives with detailed project execution, translating complex technical concepts into business-focused recommendations for stakeholders at all levels of the organization.

Preferred Qualifications:

• Certification in Project Management Professional (PMP), Certified ScrumMaster (CSM), or similar credentials is strongly preferred.
• 7+ years of experience managing complex, cross-functional projects in areas such as Human Resources, Finance, Supply Chain, or IT systems.
• Experience working with or supporting initiatives related to Workday, Data Warehouse, or other ERP systems

Education:

Bachelor’s degree in business administration, Project Management, Information Systems, or a related field required. Advanced degree in one of the fields is preferred.

How to Apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. Please upload documents that includes your resume and responses to the prompts below.

1. Please describe how you build stakeholder buy-in when managing a challenging project that is encountering conflict and resistance
2. Tell us about your experience leading projects in support of executive level leadership.
3. Describe how you balance risk management, resource allocation, and communication when leading a project?

Your responses to the prompts will help us better understand your motivation, interests, and potential success in the role.

If you have any questions about the application process, please contact Daniel McCusky at Daniel.mccusky@wisc.edu.

References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Contact Information:

Daniel McCusky, HR Generalist
daniel.mccusky@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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