_ Cancer Specialists of North Florida _ is recruiting for an experienced_ Office Assistant _for our busy _ Central Business Office _. This is not a remote position. The Office Assistant will report directly to the CEO and perform a variety of administrative and clerical duties; including maintaining the CEO's calendar, schedule meetings and appointments, travel arrangements, answering calls, filing, mail and special projects. Essential duties and responsibilities include the following:
Performs clerical duties such as filing, mail, e-mails, answering and directing telephone calls.
Maintains the CEO's office calendar, schedules meetings and appointments.
Update and maintain the CEO's contact list in Outlook.
Opens, sorts, and distributes mail in a timely and accurate manner.
Provides back-up support to the front desk receptionist.
Organizes and maintains files and creates new filing system as needed.
Coordinates travel arrangements for the CEO and prospective physicians.
Composes and proof-reads office memos.
Prepare the boardroom for monthly meeting; including catering meals for attendees.
Assemble monthly board meeting binders per the direction of the CEO.
Transcribes board meeting minutes from a recording devise.
All other duties as assigned.
Full time position
Education and Experience:
High school diploma or equivalent
Associate degree preferred
Minimum of three years of office experience
Compensation and Benefits:
Salary is commensurate with experience and qualifications
Cancer Specialists of North Florida is an "EEO Employer" and "Drug Free Workplace"
Job Type: Full-time
Employee assistance program
Flexible spending account
Health savings account
Paid time off
Monday to Friday
High school or equivalent (Required)
Office: 3 years (Required)
Work Location: One location