Manager, Sponsored Programs - Post Award

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Manager, Sponsored Programs (Post-Award) to work remotely. CORE JOB SUMMARY The Manager, Sponsored Programs (A) oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs (A) develops and implements policies and methods that are most effective to that end. CORE JOB FUNCTIONS Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action. Prepares monthly variance reports for programs’ management and development. Assists in the preparation of grant reports for senior management. Maintains portfolios for private and government grants and funds. Develops and maintains grant allocation systems. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years. Creates and oversees budget, making recommendations for budget modifications when appropriate. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: Bachelor’s degree in relevant field Experience: Minimum 5 years of relevant experience Knowledge, Skills and Attitudes: Knowledge of business and management principles. Ability to direct, manage, implement, and evaluate department operations. Ability to establish department goals, and objectives that support the strategic plan. Ability to effectively plan, delegate and/or supervise the work of others. Ability to lead, motivate, develop, and train others. Department Specific Functions The Sylvester Comprehensive Cancer Center (SCCC) is seeking a highly motivated professional to join our Post-Award team as a Manager, Sponsored Programs (Post-Award) to manage the center’s dynamic portfolio of sponsored (federal, state, foundation/private) research awards. Reporting to the Sr. Manager, the Manager leads a team, which provides expert research administration and financial management services to cancer center members. Applicants must have relevant federal grant (NIH) and Workday financial system experience to be considered for this role. As a cancer center leader, the Manager forges connections with colleagues across the university to manage the center’s research portfolio effectively and efficiently. Excellent communication and organizational skills are essential for this role, the Manager interfaces with faculty, center leadership, functional offices across the university, leaders of other departments, and external partners. Department Specific Functions Oversees the day-to-day operations of Post-Award team members including review of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification and award closeout. Utilizes Workday financial systems to manage grant finances, process transactions, and generate reports. Ensures adherence to institutional policies, sponsor guidelines, and regulatory requirements. Serves as a liaison between researchers, administrative staff, and funding agencies, providing guidance and support on financial matters. Supports the development of policies, procedures, and training related to center’s oversight of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification and award closeout. Maintains accurate and up-to-date records of grant expenditures, budget modifications, and financial reports. Resolves any financial issues or discrepancies related to awarded grants and contracts. Assist in establishing a post-award training curriculum building content to support Sylvester’s research portfolio. Establish goals and monitor performance objectives for optimal service delivery and efficient operations. Leads identification and development of high-performing staff. Demonstrated knowledge of Federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards and Federal Acquisitions Regulations (FAR). Identify, envision, and champion process improvements including system-based opportunities to best support Sylvester’s research portfolio. Forges connections with colleagues across the university to manage the center’s research portfolio effectively and efficiently. Work as a liaison between faculty and central/compliance offices. Provide guidance on allowable and unallowable expenditures at the post-award expenditure stage. Serve as the knowledge expert on the Workday Financials. Review and approve requisitions, expense reports and purchase orders for assigned sponsored projects within Workday. Meet regularly with faculty and be responsive to communication and requests with faculty. Maintain access to all UMIAMI systems such as: IBISResearch and Workday. Complete mandatory ORA Research Administration onboarding and training to maintain access. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. MINIMUM QUALIFICATIONS Bachelor’s degree in relevant field Minimum 5-7 years of relevant experience Demonstrates leadership abilities and skills shown by successfully leading teams/groups in projects, work assignments, etc. Proficient knowledge of Excel and MS Office Suite (Word, Access, PowerPoint, Power BI) High level of interpersonal skills is required Excellent English oral and written communication skills Ability to analyze data and formulate conclusions Ability to learn changing technologies related to grants and contracts management Ability to communicate both verbal and in writing with all levels of the organization Ability to manage and prioritize multiple projects/tasks simultaneously Ability to create verbal and written reports Knowledge of sponsored (federal, state, or industry) rules and regulations relating to research grant and/or contract activity #LI-YC1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: A11 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.