HR Coordinator

The opportunity

Are you a multi-talented professional with a knack for juggling diverse responsibilities? We’re looking for a HR Coordinator—a dynamic and versatile role that combines a variety of confidential, administrative, and clerical tasks to support the overall operations of the Human Resources Department.

This role ensures timely processing of regulatory requirements, maintains corporate records, and assists with general HR and Administrative duties. The ideal candidate is knowledgeable in managing regulatory filings and documentation with the Securities and Exchange Commission (SEC) and other government agencies. If you have strong organizational skills and experience in compliance and HR administration, we’d love to hear from you!

Employment Level: Entry Level

Employment Type: Full-time

Location: Philippines - Makati, PH preferred

Working Hours: 3am - 12pm PHT (Schedule will vary on days where PH day-time is required for office visits)

What you'll do

• Maintain HR records within the HRIS, Payroll System and employee files. 
• Coordinate pre-employment documentation and new employee onboarding
• Process compliance-related paperwork (UI claims, tax forms, benefits, and workers’ compensation).
• Assist with benefits administration. 
• Maintain corporate records, including business permit renewals and updates required for adherence to corporate policies and regulations.
• Liaise with government agencies for filings, permits, and employee enrollment. 
• Manage government remittances (SSS, PHIC, HDMF/Pag-Ibig) and ensure timely processing. 
• Prepare required BIR and SEC compliance documents.
• Completes HR and Administration projects and other duties as assigned.
  
  

Who you are

• Bachelor’s degree in Business Administration, Human Resources, business management or related field preferred
• Minimum of 1 year of experience in corporate governance, administration, or related work as a Corporate Admin Officer or Corporate Secretary within the Philippine setting
• Familiarity with coordinating transactions with key government agencies such as the SEC, BIR, SSS, PHIC, HDMF, and local government units; experience working with public agencies or regulatory bodies is essential
• At least 1 year of experience handling Human Resources for a US-based team
• Strong knowledge of Philippine corporate law, labor regulations, and SEC filing requirements
• Excellent written and verbal communication skills, with the ability to prepare professional reports, corporate documents, and communicate effectively with government officials
• Highly organized, detail-oriented, and capable of managing multiple tasks and shifting priorities in a fast-paced environment
• Proactive problem-solver with the ability to assess challenges across various responsibilities and provide effective solutions
• Previous experience in using Paylocity or other HRIS is a plus
• Must be able and willing to travel occasionally to visit various government offices 
• Must have a working laptop/pc and internet and back-up connection
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

**The duties and responsibilities listed above describe the post as it is in general terms and are not definitive.  The job holder is expected to accept any reasonable alterations that may from time to time be necessary. **

What we offer you

• Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives.
• Flex Fridays: Adjust your 40-hour week to enjoy a full or half day off on Fridays.
• Remote-First Culture: Work from the comfort of your home.
• Paid Time Off: Enjoy 14 days of annual paid time off, plus all regular Philippine government-declared holidays to unwind and recharge. Plus 5 additional days after 1 year.
• Comprehensive Coverage: Full enrollment in Philippine statutory benefits: SSS, PhilHealth, and HDMF.
• Healthcare: Healthcare reimbursement to help ensure you are covered.
• De Minimis Allowance: Enjoy a monthly rice subsidy, following government guidelines.
• Wellness Perks: Access the Headspace app to support your well-being.
• Speaker Series Bonus: Present in our monthly speaker series and earn a bonus.

#LI-Remote

Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the Philippines at hire and must maintain authorization to work in the Philippines throughout their employment with our company.