Freelance Contracted Architectural Drafter

Request for Proposals

Freelance Contracted Architectural Drafter

1. Introduction & Purpose
   WholeTrees Structures is seeking proposals from experienced drafting consultants to provide shop
   drawing and drafting support in response to fluctuating project demand.
   This engagement is intended to extend internal capacity during workload spikes, enabling WholeTrees to
   scale drafting resources up or down efficiently. This is not a replacement for an internal position, nor does
   it imply a guaranteed or continuous volume of work.
   
2. About WholeTrees Structures
   WholeTrees Structures is a woman-owned certified B Corp headquartered in Madison, WI with colleagues located coast to coast. WholeTrees is a leader in whole-timber construction, providing structural round timber products that combine natural form, engineering rigor, and sustainable forest management.)
   
   
3. Objectives of This Engagement
   The primary objectives of this engagement are to:
        ● Relieve internal drafting capacity bottlenecks during peak project periods
        ● Provide reliable, fabrication-ready shop drawings and layouts on a project basis
        ● Enable WholeTrees to respond quickly to variable project demand without compromising quality
        ● Integrate external drafting support smoothly into existing project teams and workflows
   Success in this role is defined by technical accuracy, responsiveness, and the ability to deliver high-quality drawings under dynamic project conditions.
   
   
4. Scope of Services
   The selected consultant(s) may be asked to support projects in one or more of the following ways, depending on project needs:
        ● Develop 2D and 3D shop drawings suitable for fabrication from redlined or partially developed design sets
        ● Participate in review cycles with project managers and other drafters
        ● Support multiple concurrent projects during peak demand periods
   The exact scope, schedule, and level of responsibility will be defined on a per-project basis.
   
   
5. Technical Requirements & Tooling
   Required
        ● Strong proficiency in Revit
        ● Demonstrated experience producing fabrication-quality shop drawings
        ● Familiarity with architectural and construction documentation standards
        ● Ability to clearly communicate dimensions, materials, tolerances, and connection intent
   Preferred / Nice to Have
        ● Experience with AutoCAD, Bluebeam, and Rhino
        ● Experience with creating Revit families (parametric and non-parametric)
        ● Familiarity with point cloud or LiDAR-based workflows
        ● Exposure to round timber, heavy timber or mass timber design
   
   
6. Pricing
   Respondents should propose pricing that reflects a project-based engagement model. Proposals may include:
        ● Per-project pricing structure
        ● Hourly rates (if applicable)
        ● Assumptions used to develop pricing
        ● Any minimums or constraints that may affect availability or turnaround
   
   
7. Proposal Submission Requirements
   Proposals should include the following:
        1. Consultant overview
             o Background and relevant experience
             o Primary point of contact
        2. Technical qualifications
             o Relevant drafting and shop drawing experience
             o Software proficiency
        3. Work samples
             o Example Revit files and PDFs
             o Shop drawings may be redacted to protect prior clients
        4. Availability & capacity
             o Typical turnaround expectations
             o Ability to scale during peak periods
        5. Pricing proposal
             o As outlined in Section 6
   
   

Feel free to inquire further before sending your proposal to:

Adam Helt-Baldwin
Director of Project Management
adam@wholetrees.com