Facilities Manager

Facilities Manager 

Job Description

We are seeking an experienced and highly organised Facilities Manager to oversee the day-to-day operations of a Purpose-Built Student Accommodation property portfolio/building. The successful candidate will play a key role in ensuring the buildings are maintained to a high standard, contractors are effectively managed, and operational processes run efficiently.

This role requires a strong administrative professional with excellent communication and organisational skills, capable of working closely with contractors, site teams, and company directors.

Key Responsibilities

• Manage the daily facilities operations across PBSA properties/buildings.
• Coordinate planned and reactive maintenance works.
• Liaise directly with external contractors and service providers to ensure works are completed safely, on time, and within budget.
• Maintain accurate records of maintenance schedules, compliance documentation, and contractor performance.
• Ensure all health & safety and statutory compliance requirements are met.
• Support site teams with operational issues and provide effective solutions.
• Conduct regular property inspections and identify areas requiring improvement.
• Manage contractor onboarding, permits, RAMS, and service agreements.
• Monitor and track maintenance budgets and expenditure.
• Produce reports and operational updates for senior management and directors.
• Assist in developing efficient administrative systems and processes.

Requirements

• Previous experience in Facilities Management, ideally within PBSA, residential, or property management.
• Strong administrative and organisational skills.
• Proven experience managing and coordinating contractors.
• Excellent communication skills, both written and verbal.
• Ability to build strong working relationships with contractors, site teams, and directors.
• Highly organised with strong attention to detail.
• Ability to prioritise workload and manage multiple tasks effectively.
• Good understanding of compliance and health & safety requirements.
• Proficient in Microsoft Office and facilities management systems.

Desired Attributes

• Proactive and solution-focused approach.
• Ability to work independently and as part of a team.
• Professional and confident communicator.
• Strong problem-solving abilities.
• Calm under pressure and able to manage changing priorities.