Executive Virtual Assistant

Working Hours | Schedule: Monday through Friday from 9:00 AM – 1:00 PM GST Timezone / 1:00 PM – 5:00 PM Philippine Timezone

Rate: $5.50

We are looking for an experienced Executive Virtual Assistant for an Oil & Gas Supply Service Provider based in UAE.

We are looking for the following specific requirements:

• Minimum of 3+ years of experience as an Executive Virtual Assistant providing end-to-end support to C-Suite and higher management.
• Proficient in financial and bookkeeping tasks, including expense tracking and invoice management.
• Experience in eCommerce
• Advanced proficiency with CRMs and technical tools such as MS Teams, Microsoft Suite, Google Workspace, QuickBooks, and Xero.
• Ability to work 20+ hours per week, aligned with GST timezone.
• Exceptional verbal and written English communication skills.
• Proven experience in developing strong remote team relationships built on trust, accountability, and integrity.
• Highly organized and professional, with the ability to remain calm under pressure.

Requirements

Your responsibilities will include (but are not limited to):

• Calendar and Schedule Management: Organize meetings, manage time zones, and prepare agendas/materials.
• Expense and Invoice Management: Track expenses, manage receipts, and prepare financial reports.
• Email and Communication Handling: Monitor and respond to emails, draft responses, and highlight key messages.
• Document Preparation: Create and organize documents, presentations, and reports professionally.
• Research and Data Gathering: Conduct project research, summarize findings, and prepare insights.
• Lead Management: Search for leads and input data into CRMs accurately.
• Task and Project Management: Track tasks, deadlines, and provide status updates.
• CRM and Systems Management: Maintain client information and update records in CRMs and ERP systems.
• Meeting Coordination: Arrange virtual meetings, coordinate attendees, and follow up on action items.
• Daily Status Updates: Summarize high-priority tasks, new developments, and upcoming deadlines.
• Travel and Event Arrangements: Coordinate travel logistics, accommodations, and bookings when necessary.
• General Administrative Support: Handle ad hoc tasks related to ongoing projects or operational needs.
• Client Collaboration: Ensure client satisfaction through effective communication, timely delivery, and high-quality support.

Technical Requirements:

• Main and Back up computer
• Minimum i5 processor
• Main and backup internet
• Minimum 25 Mbps
• Noise-canceling headset
• Webcam

Benefits

Benefits:

• Paid PH holidays after 3 months
• Attendance incentives after 3 months
• Referral bonuses
• Performance appraisal
• Prepaid health and wellness card after 6 months