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If you love producing meetings and events, live shows, virtual broadcasts, working with great brands on their internal sales meetings and customer events, and traveling across North America on-site visits...then keep reading. Do you also love logistics, live in the details, and excel at making/managing spreadsheets? If you thrive in a logistics space and can also collaborate with a creative team to achieve it all...then our boutique meeting agency is for you!

Focus:  To oversee, manage and execute Ember events and meeting projects. To take a small, medium gathering from start to finish while meeting standards of an Ember portfolio gathering (objectives met, client expectations, budget performance, attendee satisfaction).


  • 75% Gathering planning, 10% Team management, 10% Partner/Vendor communication, 5% Relationship management with brands
  • Member of a project team. Independently manages own projects and contributes as a “captain” role to larger team projects
  • Manage unique multi-faceted events of all sizes and scales, independently, and through collaboration with captains
  • Oversee all aspects including; budget management, attendee management, general session production and live shows, site selection, food + beverage, activities, transportation, creative + media development
  • Utilize Ember’s Project Management tools to create and sustain project timelines, organize files, communicate information to project team and archive project documentation
  • Exercise autonomy while adhering to Ember’s project process 
  • Think outside the box, exercise creativity and pursue opportunities to create authentic and unique gatherings
  • Recognize learnings through successes and areas of improvement so that best practices are shared and followed
  • Travel is expected at a minimum of 25% or 7.5 days per month - this includes site visits, client meetings, and onsite at events. This could vary month-to-month.


  • Act as main client liaison, providing proactive consultation throughout program development and execution as well as secure future recurring and new business opportunities with client
  • Set the tone with communication excellence, both written and verbal, exercising proficiency with internal team members and while interfacing with clients externally
  • Practice effective meetings criteria when working internally and externally
  • Collaborate, direct and support internal project team, including Gatherings Coordinators, Designers, Creative Managers, Production Designers, contractors and interns as needed to complete projects
  • Engage Ember preferred vendors as collaborators delivering exceptional services.  Source, negotiate and manage budget and detail specifications, while strengthening partnerships



  • Quality control and health of events and clients managed
  • Responsible COGS management at or above 5% per gathering
  • Independently manage a portfolio of $250-325K+ in project revenue - that includes at least (2) medium-sized projects $50,000+ NET (ReVision Energy, Underscore, MGBHP Activation, etc.)


  • Bachelor’s Degree or higher education preferred
  • Portfolio of “Gathering” work - 4+ years worth
  • Moldable - the ability to be shaped by Ember
  • Customer-centric minded
  • The ability to work independently and collaboratively
  • Attentive to all details
  • The ability to be vulnerable
  • A sense of humor
  • Ability to give and receive feedback and learn from it
  • You have to love TEAMs and effectively interact with groups of people


  • Reports to Executive Producer


  • Market Compensation
  • Eligible for quarterly profit share/bonus based on performance
  • Health and Dental
  • 401k with matching contribution
  • 20 days of Paid Time Off per year
  • Remote working
  • Travel - approximate 30+ days of travel annually
  • Location: Company has Headquarters in North of Boston area and New Hampshire

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