Clinical Systems Specialist-HIMS | REMOTE

THIS POSITION IS 100% REMOTE.

PRIMARY FUNCTION:

To provide for the continuity and operational effectiveness of the clinical strategic systems by managing the maintenance, accuracy, integrity and confidentiality of the system. The schedule is 8am-4:30pm EST. On-call rotation REQUIRED every 4th-5th week. Holiday requirement ranges between from 1-3 holidays per year.

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

• Perform management support of clinical strategic systems including the Master Person Index (MPI).

• Monitor and validate the quality of MPI data within the clinical and ADT systems and provide feedback to pertinent business units.

• Identify and reconcile duplicate patients in both the clinical and ADT systems in order to support other applications, including scheduling, lab/rad, Health Information Network integrations and patient portal.

• Register legal name changes and alias names, when appropriate.

• Generate, distribute, and maintain Duplicate Medical Record Number logs, Surginet Update logs, Merge/Purge logs, and Zero Medical Record Number Merges/SSN Transfer logs.

• Report any suspected data problems identified through reconciliation processes to the appropriate parties.  Identify and determine the root cause for improper MPI selection.

• Update and/or combine the necessary records in the appropriate system and when necessary, on the physical record or microfilm to reflect the correct medical record number

• Conduct medical record reviews for Performance Improvement and the Joint Commission initiatives. 

• Participate on Christiana Care support teams in the integration of the clinical system towards the electronic health record.

• Act as a liaison between HIMS and Information Services (IS) as well as other operational/clinical areas in support of the clinical system.

• Assist IS in testing of interfaces and upgrades.

• Perform analysis of workflow as related to the clinical system and provide support to achieve consistency in managing clinical information throughout Christiana Care.

• Prepare and revise policies and procedures as warranted; conduct in-service/meetings with registration staff.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor or Associate Degree in HIM or related field (RHIA or RHIT).

• Experience with implementing and maintaining computer systems, including interfaces

• Two years relevant experience in an ambulatory or acute care environment.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

• Knowledge of documentation, privacy and security requirements at a state and federal level.

• Thorough knowledge of the Joint Commission requirements for Information Management.

• Ability to work independently.

• Ability to manage multiple projects with constant shifts in priority.

• Ability to effectively communicate and demonstrate strong leadership qualities.

• Ability to work well with others on all levels, displaying diplomacy and tact.

• Ability to utilize computer applications on various platforms.

SPECIAL REQUIREMENTS:

• AHIMA Certification as a RHIA/RHIT or equivalent experience

PHYSICAL DEMANDS:

• Travel between Christiana Care locations

• Bending, stooping, lifting, reaching, carrying records not in excess of 15 lbs.

• Pulling and pushing carts of records not in excess of 28 lbs.