Chief of Staff (Lifestyle Manager)

We’re seeking a highly organized, strategic, and proactive Chief of Staff who will also serve as a Lifestyle Manager to the Founder. This unique hybrid role combines high-level operational leadership with hands-on executive support. You will be a trusted partner responsible for streamlining business operations, managing key projects, and ensuring the CEO’s priorities are executed efficiently.

Key Responsibilities:

Strategic & Operational Leadership:

• Collaborate closely with the CEO to drive organizational priorities and company goals.
• Manage cross-functional projects and initiatives, ensuring alignment and timely execution.
• Facilitate communication between leadership and teams to maintain focus and momentum.
• Prepare presentations, reports, and analyses to support decision-making processes.
• Identify and resolve operational bottlenecks, improving workflows and internal processes.

Executive Support:

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Coordinate communication across internal teams and external partners on behalf of the CEO.
• Draft, review, and respond to emails and correspondence as needed.
• Prepare agendas, take meeting notes, and follow up on action items.
• Support with CRM and contact management, including data organization and follow-ups.

Stakeholder Management:

• Serve as a liaison between the CEO and internal/external stakeholders.
• Support relationship management with key clients, partners, and investors.
• Organize and prepare for board meetings and executive sessions.

Continuous Improvement & Technology:

• Stay informed about relevant technology and productivity tools that enhance operational efficiency.
• Drive adoption of tools and processes that improve team collaboration and execution.

Requirements

• 3 -5 years experience in a Chief of Staff, Executive Assistant, or related assisting roles.
• Proven ability to manage complex calendars, prioritize competing demands, and multitask effectively.
• Strong project management and organizational skills.
• Exceptional communication skills—highly communicative and proactive in keeping stakeholders informed.
• Strategic mindset with excellent problem-solving capabilities.
• Experience with CRM systems, project management tools, and productivity software (e.g., Salesforce, Asana, Confluence).
• High level of discretion and confidentiality.
• Ability and hunger to continuously learn and grow professionally.
• Sales background or experience in sales operations is a strong plus.
• Ability to work independently and as part of a fast-paced, dynamic team.

Nice to Have:

• Experience working in startup or fast-growth environments.
• Technical proficiency with data analysis and visualization tools.

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!