Administrative Coordinator - Executive Director Supportive Role (US-Remote)

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Posted 4 days ago United States Salary undisclosed
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Job Description

HOW MIGHT YOU DEFY IMAGINATION?

Youve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge youve worked hard to acquire and the passion you already have. At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Administrative Coordinator Executive Director Supportive Role (US-Remote)

Live

What you will do

Lets do this. Lets change the world. In this vital role you will be a key member of the US Value & Access team, the Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities supporting multiple Executive Directors/Directors for the US Value & Access team.

We are seeking an Administrative Coordinator who enjoys working in a fast-paced fluctuating environment and can ensure timely coordination of tasks for multiple executives. The individual must be flexible, take initiative and work well independently and in teams. The coordinator should be diligent, able to work on multiple projects simultaneously, and effectively prioritize work as well as able to handle sensitive and confidential information with discretion.

  • Pro-Actively handle executive calendars with multiple priorities, identify conflicts and creatively resolve, schedule cross functional meetings, and respond to meeting requests
  • Maintain contact lists and assignments
  • Coordinate web-interface meetings, capture, transcribe and distribute meeting minutes
  • Coordinate domestic/international travel arrangements, prepare itineraries, process expense reports
  • Provide backup support to designated AC
  • Update and maintain dues, memberships, subscriptions
  • Assisting with preparation of presentations and meeting agendas
  • Coordinating processes including invoicing, purchase orders, mailings, and courier/deliveries
  • Maintaining department email distribution lists
  • Maintaining department-wide rosters, organizational charts, and account alignments
  • Collaborating with fellow US Value & Access Administrative Coordinators and Senior Executive
  • Assistants to execute on department-wide needs
  • Preparing agendas and taking action-items as the need arises
  • Note-taking and meeting transcription

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a with these qualifications.

Basic Qualifications:

Associates degree and 2 years of administrative experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

  • Biopharmaceutical/ technology experience
  • 2+ years in an administrative support role
  • Self-starter who can function autonomously
  • Excellent communication skills (verbal and written)
  • Experience providing administrative support to remote staff
  • Demonstrate interpersonal skills to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes
  • Demonstrate strong abilities in prioritizing, balancing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities
  • Ability to demonstrate sound judgment, solutions-oriented, problem solver
  • Experienced knowledge of computer software (Microsoft Word, PowerPoint, etc.)
  • Preferred knowledge of MyBuy, SAP, WebEx, MSTeams, SharePoint and Concur
  • Handle multiple calendars including coordination across multiple time zones

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, we also work to care for our teammates professional and personal growth and well-being.

  • Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
  • A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
  • Generous Total Rewards Plancomprising health, finance and wealth, work/life balance, and career benefitswith compensation and benefits rated above 4 stars (out of 5) on Glassdoor
Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Amgen requires all staff in the United States, Puerto Rico and Canada to be vaccinated from COVID 19 as a condition of employment. In accordance with applicable law, Amgen will provide reasonable accommodations to staff members who qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship to Amgen, its operations, or its staff.