Administrative Assistant, UVA Department of Pediatrics (Hybrid Remote)

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Posted 6 days ago United States Salary undisclosed
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Job Description

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures. Administrative Assistants consult with supervisors for most decisions outside of standard operating procedures. The successful candidate will join a department that employs outstanding people, and is progressive in its initiatives to develop and support its staff, making it a great place to work. This position will join a supportive, learning-oriented team. This position is eligible for a hybrid, flexible schedule combining remote work with in-person responsibilities.

The UVA Department of Pediatrics and the UVA Children's Hospital share a common goal to enhance the health and well-being of children and families through collaborative medical care, education of professionals dedicated to pediatric healthcare, breakthrough research that improves lives, leadership, and community service. For more information on the Department of Pediatrics, visit our website:

The successful candidate will be expected to:

  • Type memos, correspondence, forms, and technical or confidential reports.

  • Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.

  • Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.

  • Review and answer standard correspondence.

  • Greet and screen visitors and provide customer support, as needed.

  • Provide division-level support to various areas within the department, as needed.

  • In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:

Administrative Assistant:

Education: High School Diploma

Experience: None.

Intermediate Administrative Assistant

Education: High School Diploma

Experience: At least one year of relevant experience.

Required knowledge, skills and abilities:

  • Ability to work independently and as part of a team.

  • Strong communication skills, both written and oral.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is located in Charlottesville, VA, with the option of a hybrid remote schedule. This position is a restricted position and is dependent upon project need, availability of funding and performance. The anticipated hiring range is commensurate with education and experience. This is a full-time, non-exempt, benefited position. For more information on the benefits at UVA, visit This position will remain open until filled. This position will not sponsor applicants for work visas.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:
Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs", and search for R.

Process for External Applicants: Please visit UVA job board at and search for R.

Complete an application online with the following documents:


Cover Letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Christi Maguire, Recruiting Specialist, at , reference R.

For more information about UVA and the Charlottesville community please see and

COVID Vaccination Requirement and Guidelines

Please visit the webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.