Administrative Assistant (REMOTE) (JO-250)

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Posted 5 days ago United States Salary undisclosed
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Job Description

Administrative Assistant
Fully Remote

Provides administrative support to HR Compensation. Duties include preparation of employee contracts and contract renewals; HRIS position inventory management including position, working title and job set up, modification and elimination; researching position issues with departments and records; triaging e-mail requests; preparing requisitions for purchase orders; processing invoices. Position works closely with Compensation, Records and Departmental staff.

1. Responsible for managing incoming phone calls, Compensation and email inboxes, triaging calls and emails to appropriate contact.
2. HRIS: Create/reclassify/update position numbers at the instruction of Compensation Team; assist as needed with setting up jobs and working titles; research/respond to position number issues from departments, compensation and records; update position demographic information (drug testable, AAEO coding etc); eliminate positions.
3. Prepares/distributes Research and UA Notice of Appointments.
4. Prepares extension memos for Unclassified and Research employees on short employment contracts. Involves routinely contacting departments regarding contract extension decisions and preparing appropriate correspondence based on the response.
4 Administrative support, including assisting with Compensation Plan management; prepare purchase orders and process invoices for payment for salary survey purchases or other compensation related purchases.
Required Education:
High school diploma/GED

Required Experience:
1 year of customer service or general office experience in HR.
Job Related Knowledge, Skills and Abilities (Competencies):
Professional and attentive customer service skills, including well demonstrated skills in verbal and written communication;
Experience establishing and maintaining effective working relationships with individuals from a variety of professional backgrounds and levels in an organization
Demonstrated ability to efficiently and effectively multi-task and manage many competing demands. A sense of urgency, exceptional organizational skills and attention to detail.
Proficient with MS Office (Word, Excel, Outlook, and PowerPoint).
Demonstrated skills with composing, editing, proofing, and copying written materials.
Experience working in an environment which manages confidential information.
Experience working independently as well as a member of a team.
Ability to employ critical thinking, sound judgement, and decision making.
Demonstrated attention to detail and excellent organizational skills.
Excel skills

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.