Accounts Payable Manager

Position Title: Accounts Payable Manager

Company: Truly Free Home, Truly Free

Reports to: Controller

Location:  Remote, ideally located near Williamsburg, MI

Salary Range: $70,000 - 80,000, Flexibility for those with Syteline, Automating tools, and local

COMPANY OVERVIEW

Founded in 2015 by a private owner, Truly Free Home (TFH) is a mission-based company that provides safe, non-toxic cleaning products delivered in refillable & reusable packaging.  TFH is more than just a company. It’s a movement towards social and environmental well-being. TFH has mission-driven culture where the work makes a meaningful impact on the community. This “refillable revolution” strives to make every room in your home a Truly Free home while giving back to the community and reducing the environmental footprint.

This role will oversee the full Accounts Payable cycle and support cash management across both of our companies: our high-growth, direct-to-consumer CPG company, Truly Free Home (TFH) and our early-stage social commerce marketplace, Truly Free (TF)

By every measure, TFH has experienced extraordinary growth over the past three years.  Truly Free (TF) was launched as an online marketplace facilitating commerce for small and medium-sized, mission-driven brands; affiliates and influencers; and customers, while addressing the many pain points felt by each of these groups at other online marketplaces.  Having gone through proof of concept and having begun generating revenue, TF is now at the precipice of the next phase in its development: broad adoption and high growth, similar to its sister company.

POSITION SUMMARY

The Accounts Payable (AP) Manager will report to the Controller and play a key role in designing, managing and continuously improving scalable, high-integrity procure-to-pay functions that support TFH and TF as the businesses continue to grow. This leader will be instrumental in driving value creation through disciplined cash management, strong vendor relationships, accurate and timely AP processing, and thoughtful support of short- and long-term liquidity planning.

As the companies experience rapid growth and transformation, the AP Manager will oversee the adoption and optimization of AP automation and expense management tools, and ensure that AP activities align with GAAP, internal controls, and company policies. The ideal candidate is self-directed, hands-on, and thrives in a fast-paced, entrepreneurial environment. They bring a mindset of continuous improvement and are energized by the opportunity to shape the future of the procure-to-pay function—leading change across AP processes and improving cash flow visibility across the organization.

This is a hands-on, highly visible role for a self-directed Accounts Payable leader who is excited by a fast-paced, entrepreneurial environment and energized by the opportunity to build and improve upon end-to-end AP and cash management processes for two mission-driven businesses.

RESPONSIBILITIES

• Own the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
• Help build and maintain standard operating procedures and strong internal control environment within the AP function, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policies.
• Build and maintain strong relationships with key suppliers and other vendors
• Ensure the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, and appropriate tax and banking information.
• Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supply.
• Collaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectives.
• Coordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processes.
• Partner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cash.
• Partner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictability.
• Assist the CFO in managing and optimizing the Companies’ cash
• Own the company’s corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure compliance.
• Support cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformation.

LEADERSHIP COMPETENCIES

• Detail-Oriented & Organized – maintains well-organized workflows and a strong attention to detail to ensure accurate processing, proper documentation, and compliance with internal controls, policies, and audit requirements.
• Entrepreneurial – an independent thinker, resilient, comfortable with risks and setbacks
• Reliable – does what they say they will; teammates can count on them and their support given our many interdependencies
• Results Driven – sharp focus and sense of urgency demonstrated in meeting deadlines
• Operational Efficiency Mindset – seeks process improvement and automation opportunities
• Adaptability – open to change, new ideas, a fast-paced environment, and shifting priorities
• Effective Communicator – proactively communicate and engage with staff and leadership team to drive the achievement of goals
• Relationship Builder – build and maintain strong relationships; mentor and develop team members while fostering a servant-leadership mindset that supports timely, accurate, and professional outcomes.
• Leadership – ensure that the mission, ethical values, and core guiding principles of the business are put into place
• Technical Skills – mastery of relevant financial, analytical, and accounting skills, with the ability to shift between strategic and tactical activities, as needed

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting or related discipline
• 5+ years of progressive experience in Accounts Payable and/or accounting, ideally including at least 2 years leading AP processes or projects and people leadership.
• Proven experience working in high-growth, fast-paced environments where adaptability, prioritization, and proactive problem-solving are essential.
• Hands-on experience owning core AP activities, including invoice processing, three-way match, vendor management, payment processing, and AP sub-ledger reconciliations.
• Demonstrated experience working with ERP platforms and understanding how they connect or integrate with other business tools such as reporting software, procurement platforms, expense management solutions, and banking/payment systems. Specific experience with Syteline is a plus.
• Ability to troubleshoot data flow issues between AP systems, ERP, and other tools; support system/tool upgrades; and collaborate with IT and cross-functional teams to optimize procure-to-pay workflows.
• Experience administering credit card and expense management tools (e.g., Divvy, or similar) and supporting end users.
• Track record of contributing to process improvements and automation initiatives.
• Strong understanding of US GAAP and its application to expenses, accruals, and the procure-to-pay cycle; ability to ensure AP processes and documentation support accurate financial reporting.· Comfortable with ambiguity and change; able to build structure, processes, and controls in an evolving environment while maintaining a service-oriented mindset.
• Experience with AP automation is plus.